DEARBORN DEPARTMENT OF LIBRARIES

LIBRARY COMMISSION MEETING

APRIL 11, 2003

1.ATTENDANCE:

The meeting was called to order at 4:08PM. In attendance were:

MRS. CANDYCE ABBATT, Chairperson; MRS. NANCY ZAKAR, Vice-Chairperson; DR. ALEX SHAMI, Secretary-Treasurer; MRS. LILA AMEN,

MRS. SYLVIA PRESSMAN, MR. MARCEL PULTORAK, MR. DAVID SCHLAFF, MR. ROBERT TAUB, MR. RONALD WATTERS Commissioners;

DR. PARTRICK COADY, City Librarian; MS. CAROLYN HOOK,

MS. TARA GNAU, Administrative Librarians; MRS.CARLA EGGERT, Recording Secretary; MR. DON VALOCIK- FOLD and MARGE ECKERT- AAUW.

2.APPROVAL OF MINUTES:

The minutes of the March 14, 2003 meeting of the Library Commission were approved as submitted.

3.GLEN MICHAEL’S PROPOSAL-UPDATE:

A letter from Glen Michaels was distributed to the Commissioners in which Mr. Michaels explains the cost for adding additional “bubble/fused glass design areas” to the rotunda pool. DR. COADY explained that Mr. Michaels came out to look at the pool again and to discuss some operational issues. Upon inspecting the pool again Mr. Michaels feels that the original design of three bubble colonies would not be sufficient for the size of the pool. The additional cost is $1500.

MR. PULTORAK motioned to accept Mr. Michael’s proposal for additional funds, seconded by MR. TAUB, all approved.

DR. COADY reported that Lou Gauci, the lighting consultant suggested by Mr. Michaels, came out to look at the rotunda pool. Mr. Gauci was very sensitive to maintenance costs and to the electrical limitations of the rotunda area. His preliminary concept is to use fiber optic tubing in various areas around the pool controlled by one electrical box positioned near the stairs. The fiber optic tubing should never need to be replaced and is controlled by a long lasting halogen bulb. DR. COADY explained to Mr. Gauci that Mr. Michaels might be working on the project for 9 months. Mr. Gauci will contact Mr. Michaels and get back to DR. COADY.

4. COLLECTION AGENCY UPDATE:

DR. COADY reported that Steve Smith has talked with Dynix and explained what we would like them to program the system to do. They say it is feasible but they would prefer to leave the billing notice in each record but to note the account that the billing notice was not sent rather than deleting the information from each record as we had proposed. The costs associated should be less with leaving the information in the record.

5. STRATEGIC PLANNING RETREAT-POTENTIAL AGENDA ITEMS:

MRS ABBATT reported that the Strategic Planning Committee met before today’s Library Commission meeting to formulate a retreat agenda. The topics that will be discussed include: a coffee shop at Bryant, fee’s for holds, etc., arts/beautification projects and a report on downgrading the vertical file.

MRS. ABBATT reminded the Commissioners that the regular Library Commission meeting for May has been cancelled and a planning retreat will be held on Saturday, May 10, 2003 at 9:30AM at HFCL.

MRS. ABBATT reported that she, MR. SCHLAFF AND MRS. ZAKAR had lunch with Mr. Curran, the proposed foundation chairperson and the meeting went very well. MRS. ABBATT is waiting to hear back from him with his decision.

6. DEPARTMENTAL RULES CHANGE:

MS. HOOK discussed the potential changes to the library departmental rules. The first change pertains to the statement that each Library employee must wear Library ID. This is no longer necessary as the City issues ID to all employees now and has a citywide policy regarding the wearing of ID.

The second item requires staff members to give their name if a patron requests it. MR. TAUB motioned to approve the changes to the departmental rules, seconded by MR. SCHLAFF, all approved.

7. ADDITIONAL CAPITAL IMPROVEMENTS:

DR. COADY reported that three capital improvement projects had been submitted for funding from a fund set aside for facilities based problems. We had a facilities study, which was finished in 2000. We submitted the priority one items from the study, which included electrical, ADA updates and lighting at HFCL. All of these projects were funded as well as a new HVAC system at Snow Branch.

8. NOMINATING COMMITTEE FOR OFFICERS:

MRS. ABBATT reported that the Library Commission officer’s election would be coming up in June. MR. TAUB and MRS. PRESSMAN were proposed for the nominating committee, which they accepted.

9.NEW BUSINESS:

DON VALOCIK from FOLD reported that he completed an inventory and it is included in the second page of his report. He has not been purchasing any new inventory but they are trying to take orders from people for things they want to purchase such as tote bags. He has had several inquiries about FOLD t-shirts and is looking into that. April sales have already surpassed sales for the entire month of March.

MR. TAUB reported he has used the new IPAC system on our website and would like to compliment all the staff who worked on the implementation of IPAC.

The meeting was adjourned at 4:51 PM.

DR. ALEX SHAMI

SECRETARY-TREASURER